Job Descriptions
Name of Office: President-Elect
Term: Four-year commitment
- One year as President‐Elect, beginning at the conclusion of the business meeting at the 2014 Annual Conference
- Two years as President
- One year as Immediate Past President, ending at the conclusion of the business meeting at the 2018 Annual Conference
Travel:
- Attend two face-to-face Board meetings per year: AMTE holds two board meetings each year; one is held the day before the AMTE annual conference in January or February, and one is held at the NCTM annual meeting during the NCTM Research Presession or the NCSM meeting, usually on Monday. The Board also meets via conference call on a monthly basis, dates determined by consensus.
- Attend meetings of the Conference Board of the Mathematical Sciences, in early May and early December in Washington, DC (two per year when serving as President, one per year when serving as President-elect and Immediate Past President).
- Travel reimbursement policies:
- For the twice-annual Board meetings, AMTE will provide a room at a reduced rate or pay one day for hotel accommodations and meals (receipt required). (Annual Meeting and Board meeting the Monday before NCTM's Annual Meeting).
- AMTE does not reimburse for any type of transportation for the Annual Board meetings.
- For meetings of other professional organizations at which the president represents AMTE hotel accommodations, meals, and travel are reimbursed. (These meetings must be approved in advance by the Board)
Responsibilities of President-elect:
- Contribute time, effort and knowledge to advance the objectives of the Board and attain the goals of the organization.
- Represent the organization in an official capacity in the absence of the President, as needed.
- Act as Board Representative to the Nomination and Elections Committee, assisting in finalizing the slate of new officers.
- Participate in all Board meetings face to face as well as conference calls and other online discussions.
- Work with the President on issues and decisions facing the organization.
- Act in other capacities as assigned by the President.
- Serve as voting member of the Board.
Written Reports/Communications:
- Assist the Chair of the Nominations and Elections Committee in reports on the election process/results at the January/February Board meeting and at the Annual Business Meeting.
Board Representative Assignment:
- Nominations and Elections Committee.
- Other committees/task forces, as assigned by President.
Statement from AMTE Constitution and By-laws:
The President Elect shall serve as assistant to the President and assume the office of President in the year following her/his election. The President Elect, with the consent of the Board of Directors, shall assume the Presidency during his/her term of office upon the incapacity or unavailability of the President.
Name of Office: Secretary
Term: Three-year commitment
Travel:
- Two Board meetings per year
AMTE holds two board meetings each year; one is held the day before the AMTE annual conference in January or February, and one is held at the NCTM annual meeting during the NCTM Research Presession or the NCSM meeting, usually on Monday. The Board also meets via conference call on a monthly basis, dates determined by consensus. - Travel reimbursement policies:
- For the twice-annual Board meetings, AMTE will provide a room at a reduced rate or pay one day for hotel accommodations and meals (receipt required). (Annual Meeting and Board meeting the Monday before NCTM's Annual Meeting).
- AMTE does not reimburse for any type of transportation for the Annual Board meetings.
Responsibilities:
Attend all meetings including the AMTE Board meetings and the AMTE Business meeting. At each meeting, the secretary will record proceedings by taking thorough minutes.
- Develop and preserve all necessary records, minutes, agendas, and files of Board meetings.
- Carry on necessary correspondence not specifically the responsibility of other officers.
- Write and distribute minutes of Board meetings (conference‐call and face‐to‐face) and Business meetings with the President and the Executive Director for review. Distribute edited minutes to the Board one week prior to next meeting.
- Record and organize action items of the Board voted upon via email.
- Maintain an archive of past Board and Business meeting minutes in an organized binder and electronic folder that may be passed on to future secretaries.
- Participate in online, conference and face‐to‐face Board discussions.
- Forward all electronic files of minutes to the incoming Secretary at the end of the Secretary’s term.
- Assist in other Board activities and Task Forces, as needed.
- Serve as voting member of the Board.
Statement from AMTE Constitution and By-laws:
The Secretary shall record and maintain a file of the minutes of official meetings of the Association and its Board of Directors and shall be responsible for the correspondence of the Association.
Name of Office: Board Member-At-Large
Term: Three-year commitment
Travel:
- Two Board meetings per year
AMTE holds two board meetings each year; one is held the day before the AMTE annual conference in January or February, and one is held at the NCTM annual meeting during the NCTM Research Presession or the NCSM meeting, usually on Monday. The Board also meets via conference call on a monthly basis, dates determined by consensus. - Travel reimbursement policies:
- For the twice-annual Board meetings, AMTE will provide a room at a reduced rate or pay one day for hotel accommodations and meals (receipt required). (Annual Meeting and Board meeting the Monday before NCTM's Annual Meeting).
- AMTE does not reimburse for any type of transportation for the Annual Board meetings.
Responsibilities:
- Contribute time, effort and knowledge to advance the objectives of the Board and attain the goals of the organization.
- Ensure that the affairs of the AMTE are conducted in accordance with the Constitution, Bylaws, and policies of the AMTE.
- Direct and review the general affairs of the organization within the limits set forth in the Constitution and By‐laws.
- Provide leadership for the attainment of the goals of the AMTE.
- Participate in online, conference call, and face‐to‐face Board discussions.
- Participate in the activities of and act as a Board representative for assigned committees –communicating Board actions to committee chairs and committee feedback to Board.
- Assist the President with the selection of committee members and chairs, as requested.
- Give input to the President and make decisions on behalf of the membership.
- Participate in decision making of the Board, including voting on motions as needed.
- Complete other duties as assigned by the President.
- Serve as voting member of the Board.
Excerpt from the Constitution and Bylaws of the AMTE:
The Members-at-Large shall assume those responsibilities determined by the President.